Project Proposal

Client Name

Website Redesign

Requirements

From the requirements provided, we have outlined our understanding of a solution and what is needed to meet the client's primary objectives.

In addition to the primary specification, we outline a variety of administrative and technical support services with which we can ensure the client's technical requirements are met. This outlines an ongoing technical relationship in support of the product and related services

OUR PROCESS

Define

Design

Develop

Deploy

Make it Clear

The better we understand what you need, the faster we can get to work building it.

1

You fill in our Project Intake Form, answering as completely as you can.

2

We come back to you with a video call on our Meet platform.

3

We send you a proposal which outlines our solution.

Make it Pretty

In this phase, we design the front end of your website or application.

1

We create the foundations and begin work on the design.

2

You receive a login which you use to view, comment on and approve revisions to the design.

3

We incorporate your feedback through a series of revisions.

Make it Work

Wiring the front-end to the back-end* turns something pretty, into something pretty useful.

1

We create the data structures your business logic requires

2

We integrate these data structures into the application logic and any third party integrations

3

We invite you and your team to join us in testing your application

*front-end refers to the 'front of shop' that you see when you use your web app.
*back-end refers to the code and systems behind the scenes that makes things work.

Make it Live

We bring your site online and keep it in shape

1

We set up the production environment and reveal your web app to the world.

2

We provide your team access to its very own online course on the management of your new application.

3

We conclude with a review of the product and our services and begin our ongoing support package.

Find out more

Learn more about how our company operates and how we offer enterprise level support to international business

OUR PROCESS

Site Outline

Proposed Site Map

Administrative Services

An outline of supportive & technical services to assist Client Name in fulfilling its mandate

Analytics Solutions

Track web traffic through the site,
Record number of hits each document/link receives
Sources of incoming traffic etc.

Email Management

Provide Secure and reliable Email Services to the Client

Ensure Mail server scales to avoid users running out of mail space

Web Site Hosting

We provide a full suite of comprehensive IT solutions including:

Daily Backups
Weekly Server Imaging
Update Management
Server Updates

Security Scanning
SEO Monitoring
Analytics Reporting
Uptime Monitoring

Easy Updates

We strip out unnecessary interfaces, allowing clean access to relevant sections. This ensures team members have an easier time, reducing frustration and increasing efficiency.

Learning Resources

We provide video tutorials and dedicated, annotated documentation outlining the usage of various functionality.

File Hosting

Provide the Client with Secure File Hosting to contain and manage the uploaded submission of various third parties to the site.

Third Party Integration

We have years of experience integrating our web applications with third-party application logic

Milestones

The table below indicates major milestones, deliverables, timing, and investment for each phase of the project.
Ice Breaker Ltd's payments terms are 50% due upon contract execution and 50% due upon satisfactory completion of the work.

Milestone

Deliverables

Timing

Project Planning & Administration

Contract Approved
Kickoff Meeting
Content Analysis
Competitive Analysis
Findings and Recommendation

1

week(s)

Pre Development

Compile design assets, copy, photography
Review and approve copy for page sections
Review brand-relevant photography and approval for relevant asset licensing.
Register Domains and manage Domain Name Server records:
Set up email server and MX DNS records
Provisioning of Development Server
Set up Design Collaboration Platform

1

week(s)

Development on Pre Production Server

Scaffolding of relevant templates and data structures as determined by site specifications.
Development of backend interfaces for the administration of templates via Content Management Solution.
Integration of Design Assets & Copy with the template files.

2

week(s)

Testing/Collaboration

Testing of Base Functionality - Client representatives are invited to test the site
Establish areas where UI can be adjusted to ease use cases
Establish any additional Learning Resources required to ease use of product
Final Review of Product & Services - Client representatives should establish whether there are features or functionality improvements that would further the organization's goals.
Deployment of the service into a production state, making the product available to the public.

2

week(s)

Technical/Long Term Support and Ongoing Development

Server administration and maintenance services are ongoing.
Monthly reports on usage, analytics data and maintenance logs are standard.
Any findings from the Final Review which are to be implemented constitute a further expansion of scope and can be accommodated at such time as necessary.
We offer Long Term Support packages that ensure in the event our firm is unable to provide hosting/administration support that you can migrate your product to another service provider with minimal service disruption.
Build out the Learning Resources and provide documentation and access to the organization.
Provide initial Analytic and Administrative Report of the site

Ongoing

Estimated Costs

Development Costs

Estimated Size of Project: 25 Pages of Content

Based on the above Scope of Service, specified in the Site Outline and Administrative Services sections, Ice Breaker Ltd is able to deliver the above services and solution to Client Name at a cost of: *, inclusive of the production of Educational Materials as outlined in the Administrative Services.

*Ice Breaker Ltd's payments terms are 50% due upon contract execution and 50% due upon satisfactory completion of the work.

Mail & File Hosting

File Hosting and Mail services start at $200/annum and include

Up to 5 mailboxes
75GB for emails

30GB for files
Full mobile sync support

Application Hosting

Our IT administration and Hosting Fees are $240/annum and include:

Daily Backups
Weekly Server Imaging
Failproof Update Management
Server Updates

Security Scanning
SEO Monitoring
Analytics Reporting
Uptime Monitoring

Contact Us

If you have any questions or wish to provide any feedback on the contents of this Proposal please contact us below or via email: